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Surplus Vehicles & Equipment

The City of Iowa City may dispose of surplus equipment by auction, trade-in, and by competitive bid. The City is presently soliciting bids on the items listed below.

When bid proposals list more than one item, bids will be accepted on one, some, or all items. Bids are awarded to the highest responsible bidder. The City reserves the right to accept bids in the best interest of the City. The City reserves the right to accept or reject any bids and to waive any irregularities. Prices quoted must remain firm for a 30-day period after due date.

Availability is an approximate date; actual date will be when replacement units are put into service. All units are "Where Is and As Is."

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Current Vehicles & Equipment Up for Bid

Bid # (Document)	Photo	Due Date/Time	Vehicle #	Description	Approx. Availability	Status
08-258		5/12/2008 11:00 AM	352	1991 E-One Cyclone Fire Engine	Winter/Spring, 2009	Open

Recently Awarded Bids

Bid # (Results)	Vehicle #	Description	Awardee
08-229	827	1996 Ford F150 Pickup Truck	Clear Creek Auto (11/07)
08-231	874 980	1999 Dodge Ram 1500 Pickup Truck 2000 Ford Ranger Pickup Truck	Charles Gabus Ford (Trade-in) (11/07)
08-233	920	2001 Ford F250SD Crew Cab 4X2 Pickup Truck	River City Ford Truck Sales Inc (Trade-in) (11/07)
08-235	979 810	2000 Ford F150 4X4 Pickup Truck 2001 Dodge Ram 2500HD 4X4 Pickup Truck	Charles Gabus Ford (Trade-in) (11/07)
08-237	740	2002 Dodge Ram 2500HD Chassis with Utility Body	Dewey Ford (Trade-in) (11/07)
08-239	736	2000 Ford F150 Pickup Truck.	John Keady Inc (Trade-in) (11/07)
08-242	915	2001 Dodge Ram 3500 4x4 with Flatbed and Hoist	River City Ford Truck Sales ( Trade-in) (11/07)
08-244	34	2002 Dodge Ram 1500 Cargo Van	Charles Gabus Ford (Trade-in) (11/07)
08-246	794	2001 Freightliner FL80 Refuse Truck	Elliott Equipment Co (Trade-in) (1/08)
08-249	207	1988 John Deere 670B Motor Grader	Martin Equipment of IA-ILL Inc - Trade-in (01/08)
08-251	269	2000 Johnston M3JH Street Sweeper	Eddy-Walker Equipment Co (Trade-in) (03/08)
08-255	245	1997 GMC C8500 Dump Truck	Hawkeye International Trucks (3/08)
08-256	519 910	1999 Cushman Ball Diamond Groomer 1998 Cushman Truckster	City of Solon #519, Vic Zender #910 (4-08)

Bidding Requirements

Bidder must be 18 years of age or older. Submit completed Bid Form, by the time and date specified, to:

Attn. City Clerk
City Hall
410 E. Washington St.
Iowa City IA 52240

Enclose bid in a sealed envelope; mark with reference to Bid #, items bid, and due date. Bidder may submit all items for the same bid date on one bid form. Unless otherwise specified, FAXED bids are not acceptable. Bids are opened in the Lobby Conference Room, City Hall, 410 E. Washington Street, Iowa City, IA unless otherwise noted.

Bid Form

Political subdivisions may provide a purchase order or requisition in lieu of bid security or final payment.

Bid Award

The City reserves the right to reject any and all bids, to accept bids in whole or in part, and to withdraw any item from sale at any time when in the best interest of the City. The City will notify awarded bidders by mail. Bid results will be posted on the web page as soon as available. To obtain bid results by mail, please include self-addressed, stamped envelope with bid.

Terms of Sale

1. All items sold as is, where is, to the highest bidder with no warranties, guarantees, or contrary oral statements;
2. Buyer acknowledges that the City has provided an opportunity to inspect and test the equipment, that the City is not a dealer, and that the Buyer has sole responsibility to comply with OSHA regulations, if applicable;
3. Buyer acknowledges and agrees to hold the City harmless from claims or demands arising out of the City's sale and the Buyer's purchase of the equipment;
4. City specifically disclaims all express or implied warranties including the implied warranty of merchantability;
5. Buyer assumes terms and conditions of any software license agreement arising out of the City's sale and Buyer's purchase of the software;
6. Buyer assumes all risks, liability and loss resulting from the use of said equipment; and
7. Buyer understands that equipment will be available when taken out of service by City, and that Buyer is responsible for removal of equipment when so notified by City of its availability.
   

Security Deposity

Bids on motor vehicles shall require a security deposit or a State of Iowa registered motor vehicle dealer registration number. Bidders shall submit with their bid a $200.00 security deposit per motor vehicle. A security deposit is not required if the bidder is licensed in the State of Iowa as a Registered Motor Vehicle Dealer, in which case the Registration Number must be furnished in lieu of deposit. A separate security deposit must be provided for each motor vehicle. Security deposit may be in the form of a personal check or guaranteed funds, made payable to the City of Iowa City; cash will not be accepted. The City reserves the right to require a different security deposit or a security deposit for items other than motor vehicles.

The security deposit shall be forfeited if the awarded bid is withdrawn or the balance is not paid by the time the item is taken out of service.

Security deposits of the highest two (2) or more bidders may be retained pending an award. All other security deposits will be returned promptly, Upon award, security deposit of the awarded bidder(s) shall be applied toward the amount due.

Payment

Payment shall be made in the form of cash, personal check (if under $500.00), or guaranteed funds, payable to the City of Iowa City. Payment, or balance of payment, shall be made in full prior to taking possession of the sale item(s).

Taxes

The following taxes shall apply:

1. Licensed vehicles: 5% Iowa Use Tax on licensed motor vehicles will be collected when the buyer applies for license in the Buyer's county, not at the time of sale. (The City does not collect Iowa Sales Tax on motor vehicles.)
2. Items other than licensed vehicles: 5% Iowa Sales Tax will be collected at the time of sale unless tax exemption is evidenced.
   

Vehicle Title Transfer

Following complete payment, the buyer shall transfer the motor vehicle title at Buyer's courthouse. The City may require proof of title transfer (copy of new title or registration) before the buyer may take possession of the motor vehicle. The City shall provide the following for title transfer:

1. Certificate of Title
2. Registration
3. Odometer statement if the vehicle is less than 10 years old
4. Damage disclosure statement if the vehicle is less than 10 years old